Enterprise-Level SAP Data Extraction and Archival

SAP ECC and SAP S/4HANA. The archive holds the same financial record from either: on ECC from the classic and new general ledger, on S/4HANA from the universal journal. Scoping establishes which you run and which company codes and fiscal years are in scope.

Your financial record and the master data it depends on: the general ledger at line level, open customer and vendor items, customer and vendor master data with their company-code views, asset master records and depreciation, the chart of accounts and account master, company codes, cost centres, profit centres and internal orders, and the custom Z-tables your business relies on. Preserving the relationships is the part that matters most later. A ledger line extracted as a flat file can be stored, but answering a question that depends on its document, its company code and its cost centre means rebuilding those links by hand.

As a relational archive on DBVault, our archival hosting and access platform, rather than a folder of spreadsheets. The archive can be searched, reported on and downloaded, and it is reconciled to your own books before it is signed off.

No. AcroXtract for SAP extracts and archives your data; it does not perform the load into a destination system. Where you are running an S/4HANA or other migration, we work alongside the team doing that and keep the history out of their way. We would rather set that expectation now than at the point of delivery.

On DBVault, which gives authorised users read-only access to the archived records with role-based permissions. Financial reporting is built in, so the archive produces a trial balance, balance sheet, income statement or general ledger directly rather than requiring an export first. DBVault is a cloud-hosted service; there is no on-premises installation and nothing to keep running on your side.

Access to the SAP instance under credentials you control, your SAP team or migration partner alongside ours for the extraction, and decisions on scope: which company codes and fiscal years are in scope, which objects and custom tables, and the date by which the archive has to be signed off. The technical work is ours. Where a direct read from the system suits your team better than SAP's standard exports, that is agreed the same way.

The number of company codes and fiscal years, the volume of ledger lines, the objects in scope beyond finance, and how many custom tables the business depends on. Finance is the scope delivered to date; sales, materials, HR, plant maintenance and document attachments are scoped with you where your retention obligation reaches them (for NetSuite, attachments are what AcroFile covers). A quote follows a short sizing exercise rather than a list price, because those factors vary widely between instances of the same nominal size.

Yes, and this is usually the question that decides whether an archive is worth having. The archive on DBVault reports inside the platform: cumulative, consolidated and fiscal-year trial balance, balance sheet, income statement, general ledger, account activity, chart of accounts and transaction detail, alongside profit and loss by department, class and subsidiary, multi-currency reporting, and audit reports such as the transaction journal, period comparison and reversals. The fiscal-year trial balance carries SAP's period-000 opening balances and year-end close, so a closed year reproduces the way SAP reported it. No SAP licence is needed to produce any of them.

Every table's loaded row count is checked against the source. The ledger is checked for documents that do not net to zero, and anything found is reported back with the document numbers. Then the archive's trial balance is run per company code and tied to the balances your own system reported, year by year, opening balances included. After that your finance team works in the archive for a validation period, and sign-off happens when the questions are closed.

Blueacrobat is ISO/IEC 27001:2022 certified and undergoes an annual SOC 2 Type II examination. Data is encrypted in transit and at rest, and extraction runs with your SAP team under credentials you control. Security and procurement teams can review the controls in our Trust Centre.

Earlier than feels necessary. Scope has to be agreed, the extraction has to run with your team, the archive has to be reconciled, and the result should be validated by the people who will rely on it, all before the instance is switched off. On the first SAP engagement the archive was reconciled about four weeks after the full extract; the extraction and the validation period sit either side of that. Starting while the instance is still running and the timeline still has slack is what keeps the last of those steps from being skipped.