.svg)
DBVault: Enterprise-Level ERP and Business Data Archival and Reporting Platform
DBVault is where the history lives after an ERP is retired, merged, migrated or switched off: a read-only, cloud-hosted archive the finance team can search, scope access to and produce financial statements from, delivered today for NetSuite and SAP.
Trusted by
.png)
.png)
.png)
.png)
DBVault: ERP Data Archival and Reporting Platform
When an ERP is retired, merged, migrated or simply switched off, the records it held are still needed: by auditors, by tax authorities, by the finance team, by whoever is asked about an old transaction.
DBVault is Blueacrobat's cloud-hosted platform for ERP and business data archival and reporting, a relational archive that works without the system that created it. Each archive holds its system's records in their own schema, with the relationships and the general-ledger detail the source kept, and the same search, access controls and reporting sit in front of every one of them.
Centralized archival hosting. One platform holds more than one archive, so a group that ran several instances, or is retiring more than one system, keeps its history in one place under one set of access rules.
A flavour per system. DBVault for NetSuite, the deepest flavour, and DBVault for SAP, held per company code and fiscal year. The platform is source-agnostic: an archive is built from an ERP extraction or from business data loaded as CSV.
Records held as records. Each archive is a relational database in its own schema: a transaction still resolves to its entity, its lines, its posting and its attachments, and custom records come across as named record types.
See the archive answer a real question
A walkthrough of DBVault on a demonstration archive, from a historical statement to the transactions behind a figure, reports included. No account sizing needed first.
The ERP history, ready for the next question.
Search the archived records and follow the connections between them. Each archive preserves its own schema and the relationships the source kept.
Run the trial balance, balance sheet, income statement and general ledger inside DBVault. The reports the organisation relies on are confirmed during scoping and tested during validation.
Assign access through named roles and restriction profiles. The finalised records stay read-only, and logins and downloads are logged.
Key Features
Ledger detail, by book. The general-ledger impact of every transaction is held by account, entity, period and accounting book, with Multi-Book accounting supported, so a trial balance for a closed year comes from the archive.
Immutable storage and security. Encrypted in transit and at rest and read-only once finalised, with logins and downloads logged. ISO/IEC 27001:2022 certified, SOC 2 Type II audited.
Role-based access control. Administrator and viewer roles, with access scoped by archive, record type, File Cabinet folder and subsidiary; multi-factor sign-in, with single sign-on available.
Financial reporting on archived data
This is what turns stored records into something a finance team can use. Most retention products give the records back. DBVault also gives the statements built from them, produced inside the platform against the archived ledger, and the underlying records stay reachable from each figure, so a reviewer can move from a balance to the transactions behind it without the source system and without a spreadsheet first.
Financial statements
- Cumulative trial balance
- Consolidated trial balance
- Period activity balance
- Balance sheet
- Income statement
- General ledger
- Account activity
- Chart of accounts
- Transaction detail
The reports a close, an audit or a statutory filing is normally built from.
Management reporting
- Profit and loss by department
- Profit and loss by class
- Profit and loss by location
- Profit and loss by subsidiary
- Revenue by customer
- Expenses by vendor
Historical performance stays comparable across the years that sit either side of a system change.
Multi-currency
- Trial balance by currency
- FX analysis
A group operating in several currencies can still reconcile a prior period the way it was originally reported.
Audit and compliance
- Transaction journal
- Period comparison
- Account type summary
- Reversals report
For the questions that arrive from outside the business, where showing the working matters as much as the number.
Reliable, Enterprise-Level ERP Archival
DBVault holds each system's records in a relational-database format, in their own schema, preserving the relationships between records and the general-ledger detail the source kept.
Reduce ERP storage and licensing costs by offloading inactive data while keeping it fully accessible.
Simplify audits and regulatory inquiries with fast, self-service access to historical data.
Preserve data continuity through an ERP migration, consolidation or decommissioning.
Strengthen the compliance posture with immutable, governed data retention.
Why Choose DBVault?
Experience and Expertise
Blueacrobat has helped high-profile customers such as HPE, Kimberly-Clark, Dropbox, Snapchat, NetApp and many others with their data extraction and archival needs, with a proven track record of delivering a service that meets each client's specific needs.
Legacy ERP Data
Data integrity comes first: every archive is compared against the source at the database level, then worked by the organisation's own team during a validation period, with anything that looks wrong raised as a ticket inside the archive, before sign-off.
ERP Decommissioning
A proven methodology keeps the organisation's data secure and accessible through a decommissioning and long after it: AcroXtract for a system being retired, AcroFile for the documents and AcroBackup for NetSuite for an account that stays live, all into the same platform.
Accessible, Audit-Ready Archive
Auditors, tax authorities and the finance team work from a read-only archive, with access scoped and every login and download logged. Blueacrobat is ISO/IEC 27001:2022 certified and SOC 2 Type II audited.
Find Out More or Request a DBVault Demo
For an organisation retiring, merging or migrating an ERP that needs its history kept and usable afterwards, DBVault is the platform built for it. Contact Blueacrobat to learn more about the platform and how it keeps archived records usable.
.svg)
.svg)
Frequently Asked Questions
Which systems does DBVault archive?
.webp)
NetSuite and SAP today. DBVault for NetSuite is the deepest flavour and the one most of this site describes: transactions with their sublists, the GL impact of each one, entities, the chart of accounts, custom records and File Cabinet attachments. DBVault for SAP, filled by AcroXtract for SAP, holds finance, asset accounting, controlling objects and open receivable and payable items, with the customer's own custom tables, per company code and fiscal year. Another system is named on this site only once an archive of it has been delivered; one not named can be described during scoping, and the answer depends on how its data can be read and verified.
How do DBVault and AcroXtract work together?
DBVault is the platform; the services fill it. AcroXtract extracts the records, their relationships and the ledger detail from a system being retired, compares them against the source at the database level and builds the permanent read-only archive; AcroFile brings the NetSuite File Cabinet with each file's link to its record; AcroBackup for NetSuite captures what changed each day for an account that stays live. Every archive is delivered with a validation period, and from sign-off DBVault runs as a managed service.
Which financial reports run on an ERP archive?
Cumulative and consolidated trial balance, period activity balance, balance sheet, income statement, general ledger, account activity, chart of accounts and transaction detail, with management, multi-currency and audit reports beside them. Multi-Book accounting is supported. A custom report built in the source system is not reproduced automatically; the reports the organisation relies on are confirmed during scoping and tested during its validation period. Access to the statements follows the same roles as the rest of the archive, so a read-only reviewer can be given the reports without the ability to export everything.
Who can see what across the platform?
Administrator and read-only viewer roles. A viewer's access is restricted by archive, record type, File Cabinet folder and subsidiary, each as an allow list or a deny list, through a named profile that can be reused, an auditor profile for example. Direct browsing of the document store can be switched off for a profile, so a file is reachable only as an attachment on a record the person may already see. The organisation's administrator invites users, assigns profiles and removes access when an engagement ends; sign-in uses multi-factor authentication, with single sign-on available, and every login and download is logged.
Is archived data protected against changes?
Yes. The archive is held read-only once it is finalised, and every login and download is logged. That is what makes it worth producing a statement from: the figures stand as they were archived.
Can we take our archived data with us?
Yes. Records can be exported to CSV and an archive can be taken as a MySQL database, so keeping the history does not depend on the subscription continuing. Where data is moving into another system, it is handed over in those formats to the team performing the load; the firms that run those loads can work with Blueacrobat as referral partners.
Where is DBVault hosted?
On Amazon Web Services, encrypted in transit and at rest, with network isolation, and an archive can be provisioned in a nominated region where data residency is a requirement. The archived database can also be delivered as a MySQL copy to hold on the organisation's own infrastructure. Blueacrobat is ISO/IEC 27001:2022 certified and SOC 2 Type II audited; the controls are published on the Trust Centre.
How is DBVault priced?
As an annual subscription, sized on the volume of data held, the size of the document content and the number of users who need access. Those figures come from a short sizing exercise, and a quote follows from it; there is no source-system licence to renew and no per-report charge. How that compares with keeping an account open only to be read is set out on the caretaker licence cost page, and reaching NetSuite records after the account closes on access after cancelling NetSuite.
.png)
.png)
