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DBVault for Oracle NetSuite: Data Archival and Access Platform
DBVault for NetSuite is where the history lives after the account is switched off: a read-only, cloud-hosted archive of the organisation's Oracle NetSuite data, searchable by its own finance team, with the financial statements an auditor asks for built in.
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DBVault for Oracle NetSuite: Cloud-Based Data Management and Protection
DBVault bridges the gap between keeping data and being able to use it. An organisation stores, searches and retrieves its archived NetSuite data, including transactions, journal entries, invoices, audit trails and custom records, without an active ERP licence or a live environment.
The data stays available for audits, analytics and regulatory requests long after decommissioning or migration, delivered as a secure, cloud-based managed service with role-based access and governance controls, purpose-built for Oracle NetSuite.
See the archive answer a real question
A walkthrough of DBVault on a demonstration archive, from a historical trial balance to the transactions behind a figure and the files attached to them. No account sizing needed first.
The NetSuite history, ready for the next question.
Search the archived records and follow the connections between them. Each archive preserves its own schema and the relationships the source kept.
Run the trial balance, balance sheet, income statement and general ledger inside DBVault. The reports the organisation relies on are confirmed during scoping and tested during validation.
Assign access through named roles and restriction profiles. The finalised records stay read-only, and logins and downloads are logged.
Key Features
Centralized archival hosting. One platform holds one archive or several, so a group that ran several NetSuite instances keeps its history in one place under one set of access rules.
Advanced search and query access. Search across the whole archive, filtered by date, transaction type, subsidiary and custom field, the way a finance user found records in NetSuite.
Compliance and retention management. Records stay producible for the whole retention period under SOX, GDPR, PIPEDA and sector rules, with a log of who viewed and exported what.
Immutable storage and security. Encrypted in transit and at rest and read-only once finalised, with logins and downloads logged. ISO/IEC 27001:2022 certified, SOC 2 Type II audited.
Role-based access control. Administrator and viewer roles, with access scoped by archive, record type, File Cabinet folder and subsidiary.
Interoperability and integration. Fed by AcroXtract, which turns a NetSuite account being retired into the permanent archive, and by AcroBackup for an account that stays live.
Financial reporting on archived data
This is what turns stored records into something a finance team can use. Most retention products give the records back. DBVault also gives the statements built from them, produced inside the platform against the archived ledger, without a live NetSuite account and without exporting to a spreadsheet first. When an auditor asks for a trial balance for a closed year, the answer comes from the archive itself.
Financial statements
- Cumulative trial balance
- Consolidated trial balance
- Period activity balance
- Balance sheet
- Income statement
- General ledger
- Account activity
- Chart of accounts
- Transaction detail
The reports a close, an audit or a statutory filing is normally built from.
Management reporting
- Profit and loss by department
- Profit and loss by class
- Profit and loss by location
- Profit and loss by subsidiary
- Revenue by customer
- Expenses by vendor
Historical performance stays comparable across the years that sit either side of a system change.
Multi-currency
- Trial balance by currency
- FX analysis
A group operating in several currencies can still reconcile a prior period the way it was originally reported.
Audit and compliance
- Transaction journal
- Period comparison
- Account type summary
- Reversals report
For the questions that arrive from outside the business, where showing the working matters as much as the number.
Reliable, Enterprise-Level NetSuite Archival
DBVault provides a complete off-site archive of NetSuite records in a relational-database format, preserving the complex relationships between records.
Reduce ERP storage and licensing costs by offloading inactive data while keeping it fully accessible.
Simplify audits and regulatory inquiries with fast, self-service access to historical data.
Preserve data continuity through an ERP migration, consolidation or decommissioning.
Strengthen the compliance posture with immutable, governed data retention.
Why Choose DBVault?
Experience and Expertise
Blueacrobat has helped high-profile customers such as HPE, Kimberly-Clark, Dropbox, Snapchat, NetApp and many others with their data extraction and archival needs, with a proven track record of delivering a service that meets each client's specific needs.
Legacy Oracle NetSuite ERP Data
Data integrity comes first: the archived NetSuite data is checked against the source so it is correctly extracted, transferred and organised, with the relationships between records intact.
Oracle NetSuite Decommissioning
A proven methodology keeps the organisation's data secure and accessible through a decommissioning and long after it, with processes kept up to date with best practice in data management.
Accessible, Audit-Ready Archive
Auditors, tax authorities and the finance team work from a read-only archive, with access scoped and every login and download logged. Blueacrobat is ISO/IEC 27001:2022 certified and SOC 2 Type II audited.
Find Out More or Request a DBVault Demo
For an organisation that needs enterprise-level archival of its NetSuite history and access to it afterwards, DBVault is the platform built for it. Contact Blueacrobat to learn more about the platform and how it keeps archived records usable.
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Frequently Asked Questions
Can we produce financial statements from the archive?
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Yes. Trial balance, consolidated trial balance, balance sheet, income statement, general ledger, account activity, chart of accounts and transaction detail run inside DBVault against the archived ledger, alongside management reports by department, class, location and subsidiary, multi-currency reporting and audit reports such as the transaction journal and reversals. No live NetSuite account is required to run them.
What is the difference between DBVault and AcroXtract?
DBVault is the platform; AcroXtract is the service. AcroXtract extracts the organisation's data out of a NetSuite account that is being retired and builds it into a permanent read-only archive. DBVault is where that archive lives afterwards and how the organisation's team reaches it: search, permissions, exports and financial reporting. Most engagements are exactly this pairing, because archival is what the majority of Blueacrobat's customers come for. The platform also hosts the output of AcroBackup for NetSuite, the continuous backup service, for organisations whose NetSuite account is staying live.
Who can see what?
Access is role-based, with administrator and read-only viewer roles, single sign-on, multi-factor authentication and IP-based restrictions where access should be limited to known networks. An external auditor can be given a view scoped to the records their engagement covers, without being given the account, and filters it by the period under examination.
Is the archive protected against changes?
Yes. The archive is held read-only once it is finalised, and every login and download is logged, so a statement produced from it reflects the figures as they were archived.
Can we take the data with us?
Yes. Records can be exported to CSV and the archive can be taken as a MySQL database, so the data stays the organisation's whatever happens to the subscription.
Where is the archive hosted?
On Amazon Web Services, encrypted in transit and at rest, in a nominated region where data residency is a requirement. The archived database can also be delivered as a MySQL copy to hold on the organisation's own infrastructure. Blueacrobat is ISO/IEC 27001:2022 certified and completes a SOC 2 Type II examination annually.
How is it priced?
As an annual subscription, sized on the volume of data held, the size of the File Cabinet content and the number of users who need access. Those figures come from a short sizing exercise, and a quote follows from it. How that compares with keeping a read-only NetSuite account is set out on the caretaker licence cost page.
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