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QuickBooks Online Backup and Data Export
QuickBooks Online is a subscription, and the history inside it is reachable for as long as that subscription is paid. When a company moves to a larger ERP, folds an acquired entity into its own books or closes a subsidiary, the obligation to back up QuickBooks Online data carries on after the reason to pay for the account has gone. AcroXtract for QuickBooks archives QuickBooks Online data in full, with the relationships between records intact, so finance and audit can still answer questions from the history once the QuickBooks Online account is cancelled.
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Need a complete QuickBooks Online Backup and Data Export
How AcroXtract backs up QuickBooks Online data
Enterprise-level QuickBooks Online data export and backup.- A downloadable snapshot of every record the QuickBooks Online data export covers, within the scope agreed at the start.
- Exported with the relationships between QuickBooks Online data preserved.
- Attachments, recorded time and the master data the ledger depends on, all included.
- Enables migrations, retention, extraction, decommissioning, financial archival and cancelling the QuickBooks account.
- Historical financial reporting enabled: trial balance, balance sheet, income statement, general ledger and transaction detail.
Find Out More or Book a Demo
Tell us about your QuickBooks Online account. We will walk through what the extraction would cover, what you would need to export yourself, and how the archive is used once the subscription ends.
QuickBooks Online backup extracted with the relationships intact
QuickBooks Online exports lists and reports to spreadsheets, but often loses the relationships between transactions. AcroXtract provides a managed QuickBooks Online data export and backup solution, preserving the company's financial data in a relational database the organization owns. Invoices remain connected to their line items, payments, customers, vendors, attachments, and general ledger entries.
Our QuickBooks Online backup covers invoices, bills, payments, expenses, journal entries, deposits, credit transactions, inventory records, and their associated details. We also extract customers, vendors, accounts, products, tax information, currencies, and supporting attachments. Payroll data is excluded.
Some information, including bank feeds, reconciliation reports, audit logs, payroll records, and tax filings, cannot be extracted through available integrations. We provide a checklist to help the finance team preserve these records directly from QuickBooks before the subscription is closed.
When AcroXtract backs up QuickBooks Online data, extraction is securely authorized, encrypted in transit and at rest, and reconciled against the company's financial records before completion.
Certifications
Blueacrobat is ISO/IEC 27001:2022 certified and undergoes an annual SOC 2 Type II examination. Security and procurement teams can review the controls behind both in our Trust Centre before an engagement begins.
Key Features
Comprehensive Data Extraction: QuickBooks Online backup covering supported transactions, line-level general ledger data, customers, vendors, accounts, products, and time records.
Relationships Preserved: Transactions, payments, customers, and vendors remain connected, with supporting attachments linked to their original records.
Verified Accuracy: Extracted data is reconciled against QuickBooks source records, including transaction counts and trial balances.
Complete Archival Planning: A detailed checklist identifies records requiring manual export before the QuickBooks subscription is closed.
Full Data Ownership: Backup QuickBooks Online data into a relational database, delivered with supporting files in a downloadable archive the organization owns.
AcroXtract for QuickBooks Online Backup Use Cases
AcroXtract for QuickBooks online data export and archival is designed to address a range of situations, including:
Moving to a Larger ERP
When companies outgrow QuickBooks, they typically migrate open balances and master data, leaving years of historical transactions behind. AcroXtract provides a comprehensive QuickBooks Online data export, preserving financial history and record relationships in a relational database while the new ERP implementation focuses on current operations.
Acquisitions and Subsidiaries
Acquired businesses often have years of QuickBooks history that must be retained after consolidation. Our QuickBooks Online backup service preserves historical transactions, financial records, and attachments, allowing companies to close unnecessary subscriptions while maintaining secure access to archived data.
Closing the Account
Financial and regulatory retention requirements often extend beyond the life of a QuickBooks subscription. AcroXtract lets businesses backup QuickBooks Online data before cancelling their accounts, preserving historical records for audits, compliance, and future reference without ongoing QuickBooks subscription costs.
Extraction scope, timelines, and pricing depend on data volume, transaction history, attachments, and account complexity. Start the archival process before the QuickBooks subscription expires to ensure important records are preserved.
Find Out More or Book a Demo
For an organisation closing, replacing or consolidating a QuickBooks Online account, AcroXtract for QuickBooks is the service built for it. Contact Blueacrobat to learn more about the service and how it backs up and exports a company's QuickBooks Online data.
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