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Enterprise-Level Solution for SAP ECC Data Export and Archival
SAP ECC reaches the end of mainstream maintenance in 2027, and the history inside it has to outlast the system. AcroXtract for SAP extracts an organisation's SAP ECC financial data into an archive on DBVault, with the relationships between records intact and reconciled to its own books, so the history stays usable after the instance is switched off.
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SAP ECC financial records, extracted with their relationships intact
Key Features
Built for SAP ECC ahead of the 2027 end of mainstream maintenance, from the classic and new general ledger; SAP S/4HANA archives as well.
The general ledger at line level, with open items, master data, asset accounting and controlling objects.
Relationships preserved: every posting still resolves to its document, company code, cost centre and profit centre.
Reconciled before sign-off: row counts, documents netting to zero, and the trial balance tied to the organisation's own balances per company code.
Delivered on DBVault, with financial statements, search and scoped auditor access built in.
Discuss the SAP extraction
A walk through the company codes and fiscal years involved, what the extraction would cover and what it would take to complete before the switch-off date.
Line-item reports and table exports from SAP ECC work until the history spans years and company codes. Then the slower problem appears: exports arrive as flat files with the relationships between records stripped out, and a ledger line that no longer connects to its document, its company code and its cost centre is much harder to explain to an auditor.
AcroXtract for SAP runs the extraction as a managed project instead, with the organisation's SAP team alongside Blueacrobat's, under credentials it controls, using SAP's own reporting and table exports to a specification agreed in scoping. The result is a reconciled archive on DBVault rather than a folder of spreadsheets, encrypted in transit and at rest, with the scope agreed before the work starts.
Complete SAP ECC data export and extraction
AcroXtract for SAP exports SAP ECC data in one engagement: the financial record and the master data it depends on, extracted with the relationships between them preserved: a posting to its document, its account, its company code and its controlling objects, and the rest of the structure a statement depends on.
The general ledger at line level
Every posting with its document, account, company code, cost centre, profit centre and internal order, for the fiscal years in scope.
Open items and master data
Open customer and vendor items, customer and vendor master data, asset accounting and the chart of accounts.
Custom Z-tables included
Customised instances are the normal case: where the business depends on a custom table, it is brought into scope alongside the standard objects.
Reconciled before hand-over
Row counts per table, documents netting to zero, and the trial balance tied to the organisation's own balances per company code.
AcroXtract for SAP Use Cases
Moving off SAP ECC
SAP has announced that mainstream maintenance for SAP Business Suite 7, the suite SAP ECC belongs to, ends in 2027, and an SAP ECC to S/4HANA migration, or a move to another ERP, carries the open balances and master data across. It rarely moves ten years of postings. AcroXtract for SAP extracts the history separately, so the migration team scopes the new system on current data while the record of what happened before stays available on DBVault.
Financial Archival
Retention obligations outlast ERP decisions, often by years. AcroXtract for SAP produces a reconciled archive of the financial records with relationships and custom tables preserved, so an audit request years from now is answered from DBVault rather than from a licence kept open.
Decommissioning SAP ECC
Decommissioning has a date attached, and access ends when it passes. AcroXtract for SAP extracts and archives the financial records before that date, which removes the reason to keep an ECC system running for historical look-ups. The earlier the scope is agreed, the more room there is to reconcile and validate the result.
Scope, timing and cost depend on the number of company codes and fiscal years, the volume of ledger lines and how many custom tables the business depends on. The most useful conversation is the one held while the instance is still running.
The SAP history, fully archived and live on DBVault
The archive is delivered on DBVault for SAP, Blueacrobat's archival hosting and access platform. It is read-only to its users once finalised, and usable by the people who are actually asked the questions.
Financial statements on demand
- Cumulative, consolidated and fiscal-year trial balance
- Balance sheet and income statement
- General ledger, account activity, transaction detail
- P&L by company code, cost centre and profit centre
- Trial balance by currency, FX analysis
- Transaction journal, period comparison, account type summary, reversals
Produced inside DBVault against the archived ledger, without an SAP licence and without a spreadsheet.
Search to the line
- Filter by posting date, document, period, account, company code, cost centre, profit centre and fiscal year
- From a balance to the postings behind it
- Saved searches, column selection, summaries
- Any list downloads as CSV
Answering the question is one click rather than a reconciliation exercise.
Exactly what an auditor needs
- A login scoped to the archive, the record types and the company codes under examination
- Statements the auditor runs from the same ledger
- Every login and download logged
The reviewer gets their period; nobody hands over the whole history.
Hosted, secured, and there for as long as it matters
- A managed cloud service: nothing to install, no system to keep alive
- Read-only once finalised
- ISO/IEC 27001:2022 certified, SOC 2 Type II examined annually
Retention obligations measured in years, met by a platform built for them.
Why Choose Blueacrobat?
Experience and Expertise
Blueacrobat has helped high-profile customers such as HPE, Kimberly-Clark, Dropbox, Snapchat, NetApp and many others with their data extraction and archival needs, and has a proven track record of delivering a service that meets and often exceeds each client's specific needs.
Reconciled to the Books
Every table's row count checked against the source, documents netting to zero, and the trial balance tied per company code to the balances SAP reported, year by year, opening balances included, before the organisation's finance team validates the archive.
Run With the SAP Team
The extraction runs as a managed project alongside the organisation's SAP team or migration partner, under credentials it controls, from SAP's own reporting and table exports to a specification agreed in scoping.
Reliable Service
Blueacrobat provides a reliable service fitted to each client's needs, making sure every part of the extraction and archival process is handled correctly. It works closely with the organisation's team to understand its requirements and upholds rigorous standards: it is ISO/IEC 27001:2022 certified and SOC 2 Type II audited.
Find Out More or Book an AcroXtract for SAP Demo
For an organisation retiring SAP ECC that needs its financial history kept and usable, AcroXtract for SAP is the service built for it. Contact Blueacrobat to learn more about the service and how it simplifies SAP data extraction and archival.
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Frequently Asked Questions
How do we export all of our SAP ECC data before it is retired?
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As one managed extraction rather than report by report, run with the organisation's SAP team under credentials it controls. The data is loaded into an archive on DBVault with the relationships between postings, documents, accounts and master data kept, reconciled to the books before sign-off, and every list in the archive downloads as CSV.
Which SAP systems do you archive?
SAP ECC above all, with mainstream maintenance ending in 2027, and SAP S/4HANA as well. Scoping establishes which company codes and fiscal years are in scope.
How is the extracted data delivered to us?
As a relational archive on DBVault for SAP, Blueacrobat's archival hosting and access platform, rather than a folder of spreadsheets. It can be searched, reported on and downloaded, and it is reconciled to the organisation's own books before it is signed off.
What do you need from our team for an SAP extraction?
Access to the SAP instance under credentials the organisation controls, its SAP team or migration partner alongside Blueacrobat's, and decisions on scope: the company codes, the fiscal years, the custom tables and the date by which the archive has to be signed off. The technical work is Blueacrobat's.
What determines scope, timing and cost?
The number of company codes and fiscal years, the volume of ledger lines and how many custom tables the business depends on. A quote follows a short sizing exercise rather than a list price, because those factors vary widely between instances of the same nominal size.
Once SAP is gone, can we still run financial reports?
Yes. The archive on DBVault reports inside the platform: trial balance, balance sheet, income statement, general ledger and the audit reports, with profit and loss by company code, cost centre and profit centre, so a closed year reproduces the way SAP reported it. No SAP licence is needed to produce any of them.
What security information can we review before an SAP engagement?
Blueacrobat is ISO/IEC 27001:2022 certified and undergoes an annual SOC 2 Type II examination, and data is encrypted in transit and at rest. Security and procurement teams can review the controls in the Trust Centre.
When should we start if the switch-off has a date?
Earlier than feels necessary. Scope has to be agreed, the extraction run, the archive reconciled and the result validated by the people who will rely on it, all before the instance is switched off. Starting while it is still running leaves room for each of those steps. Why the records have to outlast the system is set out in retiring an ERP is not retiring its data.
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